Order & Production Follow-up
How to Manage Your Orders in China
Key Point Before
Placing Orders
Product Specifications
DIMENSIONS : Size must be in cm or mm
COLORS : Pantone Colour Code or hex Colour Code
MATERIALS : Specify the Exact material to be used in each part of the product. (Plastic, Fabric or Metal are too generic)
CERTIFICATIONS : Please specify Certification or Test Reports that might be required for your product. Legal Compliance if any must also be considered while placing the order.
PLUGS & VOLTAGE : Electrical & Non electrical goods requirements must be defined
PACKAGING : Define packaging and packing standards as required.
APPLICATIONS : Environmental Requirement, Applications and Safety compliance must be specified.
Negotiate Price
Keeping expectations at a more realistic level helps refine prices appropriately without coming back with unsuitable information.
The quality of the product is completely dependent on how much you are willing to pay. beware in China, factories never say ‘No’ to your target price (Unless very unrealistic).
Yes, we all know Price depends on Quantity.
After you have done your math and finally decide on how much inventory you need and how much everything is going to cost, it’s now time to place your order. As you place your order, make sure that you meet the minimum order quantity.
DELIVERY DATES
All delivery dates and deadlines are not binding unless otherwise expressly agreed in writing, e.g. the date stated on the order confirmation or sales contract. The agreed delivery dates in written are effective only after advance payment. If no date is explicitly stated, the Products shall be delivered within a reasonable time after the Seller has notified the Buyer that the Products are ready for delivery.
Most of the times the delivery dates are not taken seriously in China. We must make sure if the material ordered is urgent make sure to follow up with their productions to remind them of the delivery schedules.
PAYMENT TERMS
Before we make payments to factories we first need to verify their credentials. Once we have established this and signed all relevant contracts with the factory; The usual terms are to make a 30% deposit to the factory/factories for the goods. The balance is then paid once goods have passed our quality control checks and delivered to our warehouse ready for export. Upon receipt of the goods, we will pay the remaining 70%
The supplier will have to pay more attention to your requests if he has spent 70% of his sale price to buy raw materials and components when he has only received a 30% deposit from us. This also offers us leverage for any future negotiations. we shall never pay the remainder until the quality is confirmed after product inspection.
Production Follow Up
Production follow-up can be more time consuming than looking for a supplier, usually taking weeks or months. You definitely don’t want to waste both time and energy to keep your eyes on production at all times.
Our Team would Help you in:
- Monitor production updates
- Regularly Chatting with factories on production changes
- Receive a notification when production is finished
- Pay remaining production balance
What Could Possibly Go Wrong During Production?
“just about anything”
it is very difficult to ensure every procedure goes smoothly each and every time you go into production.
- incorrect raw materials or poor-quality materials
- process orders according to the wrong instructions
- shipments may arrive late
- Monitor production updates
- Regularly Chatting with factories on production changes
- Receive a notification when production is finished
- Pay remaining production balance
Import Process Timelines
Order Preparation
1 to 2 weeks
- Planification of your supply chain strategy,
- Finalization of purchasing conditions with suppliers,
- Payment of the deposit.
Production Follow Up
1 to 12 weeks
- Risk prevention and issue management,
- Factory visits if necessary,
- Notifications to clients.
Quality Control
2 to 4 days
- Preparation of the inspection,
- Inspection in the factory by an Asiaction inspector,
- A full report sent to the client.
Packing & Loading Supervision
1 to 12 weeks
- Verification of the packing,
- Random pick up of cartons for visual product check,
- Verification of quantities loaded in the container,
- A full report sent to the client.